ROCHE
PARISH COUNCIL MINUTES
OF THE PARISH COUNCIL MEETING HELD BY SKYPE ON WEDNESDAY, 12TH AUGUST 2020 AT 6.30PM
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Present |
Cllr. D. Inch (Chairman) |
Mrs. J.
Burdon (Parish
Clerk) |
Cllr. G. Rowe (Vice-Chairman) |
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Cllr. M.
Edyvean |
Cllr. Mrs. I.
Northey |
Cllr. Mrs. J.
Oxenham |
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Cllr. Mrs. S.
Tippett |
Cllr. P.
Jones |
Cllr. Mrs. J.
Norris |
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Cwll. Cllr.
J. Wood |
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Minute
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AGENDA ITEMS
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Action
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185/20
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Apologies:- Councillor P. Ames |
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186/20
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Public Forum:-
None. |
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187/20
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Members Declaration of Interest
on items raised on the Agenda/Requests for Dispensation:- None. |
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188/20
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Monthly Cornwall
Councillor Report:- Cornwall Councillor J. Wood in attendance
and would forward on a report to the Clerk to circulate if available.
Chairman thanked Cornwall Councillor J. Wood for attending the meeting. |
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189/20
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Confirmation
of Parish Minutes from the Meeting held on the 8th July and 27th
July 2020:- Resolved the
Minutes of the Monthly Meeting held on the 8th July 2020 as
circulated were confirmed as a true and accurate record and to be duly signed
by the Chairman (Proposed: Councillor P. Jones; Seconded: Councillor G. Rowe) Resolved the
Minutes of the Monthly Meeting held on the 27th July 2020 as
circulated were confirmed as a true and accurate record and to be duly signed
by the Chairman (Proposed: Councillor Mrs. S. Tippett; Seconded: Councillor
P. Jones) |
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190/20
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Matters
Arising from the Monthly Minutes of the Meeting held on the 8th
July 2020:- Page 1 Min.315/19 Voluntary Community Benefit
PA19/06776:- Clerk reported a no
further response had been received at the time of the meeting today Action:
Keep Pending. Page 1 Min.315/19 Sheds erected on the
junction of Belowda:- Clerk reported that
Cornwall Councillor J. Wood is continuing to follow this matter up, however,
with Covid-19 a lot of matters are currently on hold Action: Keep
Pending. Page 1 Min.289/19 Caravans in Roche Parish at
Tregoss:- Clerk reported that Cornwall Councillor J.
Wood is continuing to follow this matter up, however, with Covid-19 a lot of
matters are currently on hold Action: Keep Pending. Page 2 Min.117/20 Works by MPL in Playing
Fields:- Clerk reported that Danny from MPL had not
responded to further email sent Action: Keep Pending. Page 3 Min.154/20 Site Meeting
Smallholding at Coldvreath:- Councillors M. Edyvean and G. Rowe had attended the site
meeting and reported they met with the owners and had an informal chat with
them. There is not much to relay as it
was a very loose discussion. More
definite proposals were going to be put together and shown to the Parish
Council for comments. Page 7 Min.167/20 Community Food Larder:- Clerk reported as per email received this
had now been re-sited in the Rock Inn Car Park. Matters
Arising from the Monthly Minutes of the Meeting held on the 27th
July 2020:- Page 1 Min.179/20 Fitting and Supply of
Basketball Hoops and Backboards:- Clerk reported she is
awaiting a date for installation Action: Keep Pending. Page 3 Min.183/20 Discussion on Memorial
Stone, Pots and Cover Slab:- Clerk reported the
response had been sent and we await official application from Memorial Mason Action:
Keep Pending. |
Clerk Cwll. Cllr. J. Wood Cwll. Cllr. J. Wood Clerk Clerk Clerk |
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191/20
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Signing
of Minutes already ratified during Covid-19 of the Monthly Meetings held on
the 8th April; 13th May and 10th June
2020:- Resolved the Minutes of
the Monthly Meetings for these dates be duly signed by the Chairman as a true
and accurate record (Proposed: Councillor P. Jones; Seconded: Councillor Mrs.
J. Norris) |
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192/20
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Signing
of Closed Staffing Minutes already ratified during Covid-19 of the Monthly
Meetings held on the 8th April and 10th June
2020:- Resolved the Staffing
Minutes for these dates be duly signed by the Chairman as a true and accurate
record (Proposed: Councillor P. Jones; Seconded: Councillor Mrs. J. Norris) |
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193/20
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Planning Applications/Results/Correspondence/Any Letters
received for or against any Planning Applications:- Clerk
reported that proposals for planning applications will be sent with the
following statement:- Due to the
restrictions placed on the Parish Council as a result of the pandemic
coronavirus, this response represents the opinion of Members of Roche Parish
Council identified through a consultation process and will be ratified at the
next appropriate meeting of the Parish Council. Planning Applications:- With
respect to the following planning application under Schedule B and as this is
only part of maintenance the Parish Council do not need to inform the
Diocese:- PA20/05507 Mr. Tom Chapman, Lanhydrock Garden Services
Limited - Works to trees namely to crown raise all
trees in Churchyard to 3m in height, also to remove one piece of Yew subject
to a Tree Preservation Order (TPO), St. Gomondas Church Open Space, Fore
Street, Roche Support (Proposed: Councillor Mrs. Tippett;
Seconded: Councillor G. Rowe) PA20/05759 Mr. & Mrs. D. Russell - Proposed change of use of paddock to m้nage
(riding arena), with associated works, Land East of 139 Trezaise Road, Roche
Support (Proposed: Councillor P. Jones; Seconded: Councillor Mrs. S. Tippett) PA20/06110 Mr. Steven Putt - Demolition of conservatory and
construction of dining room extension, 2 Prosper Close, Roche Support (Proposed: Councillor G. Rowe; Seconded: Councillor Mrs. S. Tippett) Update on Site of
Poachers Inn:- Clerk
reported on comments noted by email from Councillors so far as follows:- 1. We would request
no on street parking. Double yellows on both sides to be enforced. 2. Detailed plan
of parking and not to be on the road. 3. The front of
the properties should not protrude any further than the old Poachers building
as currently sited, as it seems very close to the road with a smaller
pathway. 4. It was also
asked whether the pavements are staying as wide as they are at present on
Tregarrick Road. 5. It would be
good to see it in keeping with the cottages along the road as it is on the
main drag of Roche Hill. 6. Wood
Cladding is of concern as it looks like an office block and we do not believe
it suits other properties along this road. 7. It appears
that all the doors are in the back of the properties, however, is there still
going to be the space at the front of properties going up Fore Street. 8. Also, if the
frontage on Fore Street is set back as the other houses it will all be in
keeping with them so perhaps the rest could also be set back a little off the
pavement in Tregarrick Road. 9. Be interested
in seeing the parking arrangements for each unit too, as we do have an awful
lot of housing in the village with problematic parking. 10. It was
suggested that every window is cased in granite and quoins. It was resolved to send our comments (Proposed: Councillor Mrs.
S. Tippett; Seconded: Councillor Mrs. J. Norris) Action: Clerk. Update on PA18/09982
150 Dwellings at Land at Edgcumbe Road, Roche:- Clerk reported a further email had been
received inviting the Parish Council to again consider the questions below
tonight:- 1.
To allow the scheme to proceed past 50 homes once the A30-St Austell Link Road has commenced. This would
differ from Neighbourhood Plan Policy, insofar that Policy requires the
A30-St Austell Link Road to have been completed prior to exceeding 50 homes.
Advantages of doing this lower risk of having an HGV Road built
through the application site and associated adverse constraints to design
quality of the residential development on the site (examples of these
constraints are set out at the bottom of this email chain). It
would also enable the scheme to be finished (rather than comprising of a
partially developed site until such time as the A30-St Austell Link Road is
completed) and it would avoid the undesirable situation for having a HGV Road
through the application site with the A30-St Austell Link Road built
later. Disadvantage increased risk of A30-St Austell Link Road not
being delivered prior to the scheme proceeding past 50 homes. This risk
is not high however, as the developer would not be able to proceed until the
A30-St Austell link Road has physically commenced (with funding obtained and
all due processes completed). 2.
To release the obligation in the Neighbourhood Plan for
the provision of the safe pedestrian route along Victoria Road linking Roche
to Victoria upon commencement of the A30-St Austell Link Road. This would be
on the basis that the existing planning permission for the A30-St Austell Link
Road includes a requirement to provide a footpath along the same route and
that it would not be necessary to duplicate that obligation with the current
application. It was resolved to respond the we are in favour of the
development but as custodians of the village we confirm that the
Neighbourhood Plan states until the road commences and confirmation of
funding has been put in place for this project the Parish Council cannot
support this planning application, this is going back to what we originally
said and we have not changed our stance and we need the cheque to be passed
to the road builders before re-considering and we also believe the pavement
on Victoria Road is still needed (Proposed: Councillor Mrs. J. Oxenham;
Seconded: Councillor Mrs. J. Norris) Action: Clerk. Action: Clerk to
follow up with Cornwall Councillor J. Wood to ask him to establish when the
money will be made available for the new road. Councillor P. Jones had raised Hillside Farm at the top of the
village and has been acquired and there seems to be some rumour about St.
Petrocs having something to do with this.
Councillor P. Jones reported there have been some building materials
delivered, so he is not sure what is happening Action: Cornwall
Councillor J. Wood to follow up and report back to Councillors. |
Clerk Clerk Clerk Clerk Clerk Clerk Cwll. Cllr. J. Wood Clerk Cwll. Cllr. J. Wood |
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194/20
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Land at Glebe Quarry Update:- Councillor J. Wood reported there is no update for now but to leave on
the agenda Action: Clerk to
include on the next agenda and Cornwall Councillor J. Wood to follow up for
an update in the meantime. |
Clerk Cwll. Cllr. J. Wood |
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195/20
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Notices for Side Roads Order:- Clerk reported this will be held
until the next agenda as no paperwork has been received to date Action:
Clerk to include on the next agenda. |
Clerk |
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196/20
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Monthly Accounts for Approval:- It was proposed that the Council
approve the accounts for payments as listed below as circulated on schedule
(Proposed: Councillor P. Jones;
Seconded: Councillor Mrs. I. Northey) Motion Carried
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Clerk |
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197/20
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Cemetery Matters (Including any
Applications for Memorials or Inscriptions):- Pre-application received from Kerrow Memorials for
quotation purposes only for new memorial for the late Danny Wilton Action: It was resolved
to confirm the sizes set out would be suitable and note that we would be
amending our regulations in due course to show this information on double
gravespace requests (Proposed:
Councillor Mrs. I. Northey; Seconded: Councillor P. Jones) Motion Carried Updating
Regulations to these sizes on double graves, so Stone Masons do not need to
come for quotes. It was agreed to base
the sizes on the existing Crowley memorial and to look at this and Clerk to
check when reviewing the fees and regulations are actually due as we looked
at them a few times last year before finalising them in December 2019 but
this was for the regulations and not the fees (Proposed: Councillor Mrs. I. Northey; Seconded: Councillor P.
Jones) Motion Carried Action: Clerk to check and include on either the
next or future agenda for amending accordingly. |
Clerk Clerk |
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198/20
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Grasscutting Sponsors Update from
Councillors D. Inch:- Chairman reported there has been no feedback at
this time. Action: Next
Agenda. Vice-Chairman
Councillor G. Rowe took over the meeting at this point at the request of the
Chairman. |
Clerk |
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199/20
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Minor Repairs/Works in the Parish that
may arise:- Councillor M. Edyvean reported on the
situation with the dug out on the top Football Field and requested whether
the Parish Council would make an emergency donation for a skip/skips for the
removal of the said dugout on this second pitch. This is because the Police have identified
this area as a place of interest for drug and drinking and general
anti-social actions. The graffiti is
also way out of line. The Police feel
it would be better to get rid of the dugout.
He has spoken with Derek Roach who had explained that they do not need
the dugout on this pitch but do not have the money to get a skip/skips to
take away the blocks. Whilst he is
unsure whether the Parish Council should fund this, the action of the
anti-social behaviour, graffiti and Police mean that it is in the villages
interest to put a stop to this as soon as possible. Clerk reported she had tried to obtain
quotes for skips and only one had been forthcoming as the other did not wish
to supply - 2 x 4 cubic yard skips at ฃ234.00 (inclusive of vat) each, total
of ฃ468.00 It was resolved to agree to pay for
the 2 skips and Clerk to liaise with Derek Roach to arrange booking and
filling the skips (Proposed: Councillor D. Inch; Seconded: Councillor P.
Jones) Action: Clerk. Chairman
left the meeting at 7.14pm. |
Clerk |
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200/20
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Email received in respect of (a) Dog Waste Bin Request
behind St. Michaels Way; (b) Concerns with Youths in the Village; (c) Thefts
mainly from cars and suggestion of CCTV and encouraging residents to
purchase; (d) More Streetlights in darker areas on the Estates:- Email received from parishioner
requesting these issues. It
was resolved to respond that most of this needs to be reported to the police
when the problems are happening either by calling 101 or emailing as if not
reported it cannot be acted upon, Clerk to include in the Village
Newsletter. CCTV, Street Lights and
Dog Waste Bin to be referred to Cornwall Council (Proposed: Councillor Mrs.
S. Tippett; Seconded: Councillor Mrs. J. Norris) Action: Clerk. |
Clerk |
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201/20
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Discussion on a new Noticeboard for Parish Council and
possible siting:- Councillor
Mrs. I. Northey reported that it is surprising how many people read this
noticeboard on the Co-op wall.
Councillor M. Edyvean advised he believes this one needs to remain in
place and perhaps be updated in due course.
He suggested putting another one up in the village as discussed last
month and believes the best time to put in place would be when the new road
is in place and sorted and incorporate this with anything else that needs
doing in the village. It was resolved
to ask DC Professional Services for a quotation to stain and tidy up the
existing one on the Co-op wall and remove the pieces remaining from the small
damaged noticeboard on the Cemetery wall (Proposed: Councillor P. Jones; Seconded:
Councillor Mrs. I. Northey) Action: Clerk. |
Clerk |
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202/20
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Update on Vacancy of Parish Councillor:- Clerk reported no election had been
called and it was now up to the Parish Council to advertise and co-opt. An application had already been received
from an interested party. It was noted
that Cornwall Council and CALC both advise the normal practice would be for
the Parish Council to advertise for a period and then co-opt after this time
to allow any other interested persons to come forward. It
was resolved the Clerk advertises on the Parish Council Noticeboard, Facebook
Page and Website (Proposed: Councillor G. Rowe; Seconded: Councillor P. Jones)
Action: Clerk. It
was resolved to send a letter of thanks to Brian Higman for his long service
as a Parish Council (Proposed: Councillor Mrs. J. Norris; Seconded:
Councillor M. Edyvean) Action: Clerk. |
Clerk Clerk |
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203/20
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Vacancy for Par & Newquay Branch Line Representative
and Press Officer/Representative on Parish Magazine:- Clerk reported following the
resignation of Brian Higman, these two vacancies have arisen, to be filled. It was resolved to include on agenda once
we have appointed a new Parish Councillor (Proposed: Councillor M. Edyvean;
Seconded: Councillor G. Rowe) Action: Clerk. |
Clerk |
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204/20
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Parking for Roche Rock and request for Signs on entrance
to Roche Football Club Car Park:-
Clerk reported she had been approached asking whether it would be possible
for a sign to be put up at the Roche Sports and Social Club, for visitors to
Roche Rock, advising them they can park there and possibly one on the hedge
leading to Roche Rock, advising people where they can park. Most visitors park all along St. Michaels
Way, blocking driveways, which in itself is dangerous as you are then unable
to see the on-coming traffic. Roche Rock
is a tourist attraction, so surely there should be signs to stipulate where
people can park. They felt that this
would be a great help and also a safer option, as the speed of the traffic
past the School is ridiculous. They
constantly hear cars and motorcycles speeding through and fear the worst. It
was resolved to obtain a quote for signs requesting people use the Roche
Football Club Car Park when visiting the Playing Fields and Roche Rock
(Proposed: Councillor P. Jones; Seconded: Councillor Mrs. J. Oxenham) Action:
Clerk. |
Clerk |
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205/20
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Playing
Fields and Hardcore Area:- Councillor M. Edyvean reported he
replace the waste bin in the Playing Fields that was damaged two weeks
ago. Everything is fine at the present
time. One of the signs was removed to
the entrance to the Playing Fields last week and he replaced. He is using gloves and sanitizer when
dealing with anything in the Playing Fields inspection. The hardcourt area should hopefully be
finished next week, and it is looking good.
The grasscutting was carried out on Monday/Tuesday and it is tidied up
no end. He is delighted with the
uptake of the Playing Fields. He has
put another waste bin in the Car Park for the dog mess. We now currently have no spare waste bins. If another waste bin is required it was
agreed to permit delegated powers to purchase with Councillor M. Edyvean,
Chairman and Clerk (Proposed: Councillor G. Rowe; Seconded: Councillor P.
Jones) |
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206/20
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Roche Public Conveniences/Bus Shelters:- No
Update. |
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207/20
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Footpath Signs/Matters:-
No update. |
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208/20
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Working Group Party for the Village - Street/Road Signs
in the Village/Parish and general tidy up of the Village/Parish as a whole:- Clerk
reminded Councillors the next village litter collection is set for Sunday the
6th September 2020. Councillor Mrs. I. Northey reported at the War
Memorial a lot of weeds coming up through Action: Clerk to
ask Lanhydrock to clear when they are next in the village. |
Clerk |
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209/20
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Articles for Parish Council
Website/Newsletter:- Clerk to include details of vandalism, etc.,
anti-social behaviour. Fly tipping and
dog mess links. |
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210/20
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Correspondence Clerk listed
correspondence and actions required:- 1.
Cornwall
Council Pensions Employer Role Training 2.
Joe
Hennessy Neighbourhood Planning Survey 3.
Cornwall
Council Voluntary & Community Sector Covid-19 Update 10th
July 2020; 24th July 2020; 7th August 2020 4.
Cornwall
Rural Community Charity Online Conference Fresh Ideas for Rural
Communities 5.
Cornwall
Rural Community Charity Community Building Covid-19 Bulletin 6.
Cornwall
Council Community Road Safety Forum 7.
Cornwall
Council Town & Parish Council Covid-19 Update 10th July
2020; 24th July 2020; 7th August 2020 8.
Cornwall
Rural Community Charity Community Building Covid-19 Bulletin 16th
July 2020 9.
CALC
Temporary Reduction in VAT Rate 10. Steve Double MP Bill to Public
Toilet Operators to be exempt 11. Cornwall Council Active Cornwall
Update St. Austell 12. Cormac Solutions Highway Maintenance
Work Victoria Road, Roche 13. Great Western Railway More Rail
Services for Devon and Cornwall 14. CALC FAQ 11 including Update on
Meetings 15. Cornwall Independent Poverty Forum A
Fair and Just Future for Cornwall 16. Great Western Railway Department of
Transport asks for ideas to decarbonise transport 17. CALC Supporting the Countryside 18. Cornwall Council Pensions Employer
Newsletter July 2020 19. CALC New Planning Legislation comes
into force today 20. Cornwall Council Introducing the
Carbon Neutral Cornwall Hive Online Engagement Platform 21. Cornwall Council Pensions
Consultations 22. Cornwall Council Covid Posters 23. July 2020 E-News from Steve Double MP 24. CALC St. Dominic Parish Council
Request for Locum Assistance 25. Cornwall Council Position on
Financial Support for Town and Parish Councils through the Covid-19 Pandemic 26. CALC Free Virtual Training on using
the Incident Report Card Wednesday 5th August 2020 14.00-15.00pm 27. Great Western Railway Devon &
Cornwall Service Update 28. Cornwall Council Business &
Planning Act 2020 Pavement Licensing 29. Cornwall Council Planning News for
Local Councils and Agents July 2020 Edition now available 30. Cornwall Community Flood Forum South
West Property Flood Resilience Pathfinder: Property Flood Resilience
Awareness Questionnaire 31. Came & Company Insurance - Latest
Insights 32. CALC Eligibility of Town &
Parish Councils for various Business Grants 33. CALC Fixed Penalty Notice Training
Course Thursday 13th August 2020 10.00am 12.30pm 34. Ocean Housing Group Corporate
Strategy Summary 2020-25 35. Cornwall Council China Clay
Community Network Panel Meeting Monday the 10th August 2020 at
7.00pm 36. Great Western Railway Travel Safely
this Summer 37. Cornwall Council Climate Emergency
DPD Consultation on Draft Planning Policy 38. Cornwall Council & CALC
Invitation to join the Councils Planning Live Event on Planning Reform 2020
18th August 2020 from 10.00-11.30am 39. CALC Covid-19 Financial Support from
Cornwall Council Proposed Webinar 40. Cornwall Council Non-Domestic Rates
Account 80244496X Roche Parish Council 41. Treverbyn Community Hall Support |
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211/20
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To arrange any
Sub-Committee Meetings required:- None. |
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212/20
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Any Urgent Matters the Chairman considers relevant for
this meeting:- None. |
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213/20
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Date of next Meeting:- Wednesday
the 9th September 2020 at 6.30pm in the Roche Victory Hall Large Committee
Meeting Roche, Roche Victory Hall or via Skype depending on the Countrys status
next month.
There
being no further business to discuss the meeting closed at 7.36pm |
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Signature:
Chairman Date: 9th September 2020 |